Privacy Policy

Who we are
Conferio Ltd (‘Conferio’) is a small, independent event-organising company, originally set up as a hobby, which also makes charitable contributions to a number of causes. The group name by which Conferio’s races are entitled is ‘Trionium.’

The data that we hold
When entering one of Conferio’s races, you gave us some personal data, including your date of birth, your address and email address, and any medical details that were relevant to the race. You may have given Conferio Ltd other data as well.

What do we do with the data
We will use the data to carry out direct email marketing for future Conferio/Trionium events. The lawful basis we use for this processing is ‘Legitimate Interest’ for ‘direct marketing.’ This is covered in the GDPR. The Information Commissioner's Office (ICO) recommends that companies using this basis conduct a ‘Legitimate Interests Assessment’ (LIA), and Conferio has done this.

Where does the data come from?
Your data has come directly from you, as a past or present customer.

Your right to unsubscribe
You have the right to object to the processing of your personal data that we carry out. The quickest way to do this is to unsubscribe by clicking the link at the base of any of our emails.
Privacy Policy
Conferio is committed to making sure that your privacy is protected. When you are asked to provide information when entering one of Conferio’s events, you can be assured that it will only be used in accordance with this privacy statement.
Conferio may change this policy from time to time by updating this page. You should check this page from time to time to ensure that you are happy with any changes. This policy is effective from 1st May 2018.

We may collect the following information:
Name, date of birth, age on race day, shirt size, medical information relevant to the event, address, gender, club, next of kin, next of kin contact details, your mobile telephone number, and other data.

What we do with the information we gather:
We require this information to provide you with the services that you have paid for when entering the race, and in order to conduct the event in a safe manner.
In addition for the following reasons:
In order to personalise and tailor our services for you;
In order to periodically send promotional emails about upcoming events, newsletter or other information which we think you may find interesting using the email address which you have provided;
In order to communicate with you.
You may unsubscribe or opt-out at any time.

How long will you keep my personal data?
Conferio will not keep your personal data for any longer than is necessary in light of the reason (s) for which it was first collected (see above, ‘What we do with the information we gather’).

We are committed to ensuring that your information is fully secure. In order to prevent unauthorised access or disclosure we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online.

Links to other websites
Our website may contain links to enable you to visit other websites of interest easily. However, once you have used these links to leave our site, you should note that we do not have any control over that other website.
Therefore, we cannot be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.

Controlling your personal information
You may choose to restrict the collection or use of your personal information in the following ways:
If you have previously agreed to us using your personal information for direct marketing purposes, you may change your mind at any time by writing to or emailing us.
We will not sell, distribute or lease your personal information to third parties unless we have your permission or are required by law.
We may use your personal information to send you promotional information about Conferio’s services and events which we think you may find interesting.

You may request details of personal information which we hold about you under the Data Protection Act 1998. A small fee will be payable.
If you would like a copy of the information held on you please write to us.
If you believe that any information we are holding on you is incorrect or incomplete, please write to or email us as soon as possible;

Robert McCaffrey
Conferio Ltd
Ground Floor, Sollis House
20 Hook Road,
KT19 8TR

We will promptly correct any information found to be incorrect.